AI Title Services · Built by DevClaw
Replace the outsourced coordinator and the expensive transaction management software subscription with a single AI service. Pay per file closed — not per month.
The problem
01
Fixed costs with no guaranteed output
Monthly software subscriptions and salaried processors run whether deals close or not. You carry the overhead regardless of volume.
$6,000–18,000/year before a single file closes
02
Delays that cost real money
Missed deadlines, slow document chasing, and late escalation flags turn manageable problems into blown closings — and blown relationships.
Every delay risks a funded transaction
03
Knowledge that walks out the door
When a TC or processor leaves, every open file is at risk. There's no institutional memory — just whoever picked up where they left off.
Turnover costs 3–6 months of productivity
Two services. One platform.
Product 01 · Replaces the outsourced coordinator role
Replaces the outsourced coordinator role entirely. Your team sends contracts to a dedicated email inbox — the agent handles everything from intake to post-close archive, automatically.
Product 02 · For teams already on production software
For real estate operators that already use transaction software like Qualia but need processor coverage. The AI reads every document in the file, cross-references all figures, and delivers a go / no-go package to your closer — before they ever sit at the table.
How it works
The case for switching
| Outsourced Coordinator | Transaction Software | AI Title Services | |
|---|---|---|---|
| Cost per file | $400–700 | Software + staff cost | $250 flat |
| Monthly fixed cost | Retainer or salary | $500–1,500/mo | $0 — pay per close |
| Available 24/7 | ✗ | ✗ Requires staff | ✓ Always on |
| Instant escalation alerts | ✗ Depends on person | ✗ Manual monitoring | ✓ SMS + email, automated |
| Live file dashboard | ✗ Spreadsheets | ✓ Built-in | ✓ Branded client portal |
| Zero turnover risk | ✗ High turnover | ✗ Still needs staff | ✓ No turnover possible |
| Software to install | None | ✗ Full onboarding | ✓ Email only — nothing to install |
| Works alongside your existing software | N/A | It is the software | ✓ AI Processor integrates alongside |
We'll run your first three files through the AI Transaction Coordinator at no cost. You see exactly how the system handles your deals before committing to anything. No pitch deck. No generic proposals. A real conversation about your operation.
Common questions
Do we need to change how our team works today?
No. Your team sends contracts to a new email address instead of your current TC. That's the only change. No new software, no training, no onboarding. The agent handles everything from that point forward.
We're already on Qualia. Is AI Processor relevant for us?
Yes — and it was designed specifically for deal teams using transaction software. Qualia manages your file structure. AI Processor handles the document review and file readiness layer your processor currently does manually. The two work alongside each other. You keep Qualia, you replace the processor role.
What happens when the AI finds a problem?
Escalation alerts fire immediately — an SMS to your designated decision-maker's cell and a detailed email to your ops contact. The file is paused at that stage until a human resolves the issue and clears it. Wire instruction approvals always require human confirmation, without exception.
How does pricing work exactly?
AI Transaction Coordinator is $250 per file closed. AI Processor is $350–500 per file depending on complexity. You are invoiced automatically when a file closes — there are no monthly fees, no seat costs, and no software subscriptions. You pay only for completed transactions.
What does the client dashboard look like?
Your team logs into a branded client portal that shows every active file, its current stage, days until closing, escalation flags, and document status — in real time. Each file opens to show the full stage-by-stage checklist with every completed and pending item visible. Nothing is hidden in a black box.
Can we start with one or two files to test before committing?
Yes — and we recommend it. We run your first three files at no cost so you can see exactly how the system handles your specific deal types and closing requirements before you commit to anything. If it doesn't work for your operation, you owe nothing.
Is this built specifically for Florida?
The system was built from the ground up on Florida transaction processes — doc stamps, recording requirements, FinCEN cash transaction rules, and Florida-specific disclosure timelines are embedded in the agent's logic. Expansion to other states is on the roadmap as client demand confirms it.
